Send AGM Notice by Email Singapore: The Electronic Communication Rules

Short answer: Yes. A Singapore company can send AGM notices and financial statements to members by email under sections 387A to 387C of the Companies Act 1967. Email works once the member has notified an address in writing; website publication needs written agreement; and consent through the constitution, or deemed consent, must follow the safeguards in regulation 89C.

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Many directors still print and post every AGM pack. The Companies Act allows electronic delivery through three routes, each with its own conditions. This guide explains how to send AGM notice by email in Singapore, how the rules apply to financial statements, and what to keep on file. The provisions were checked on Singapore Statutes Online as at 28 October 2026.

Can a Singapore company send AGM notices and financial statements by email?

Yes. Section 387A lets a company give, send or serve a notice of a meeting on a member, officer or auditor using electronic communications to that person’s current address. Section 387B does the same for accounts, balance sheets, financial statements, reports and other documents.

“Electronic communication” is defined in section 4 of the Act as a communication transmitted by means of a telecommunication system, or by other means while in an electronic form, so that it can be received in legible form. Email and a secure portal message both fit. The company may rely on these sections despite anything to the contrary in its constitution (s 387A(6), s 387B(5)).

Share certificates, debentures, certificates of other interests and instruments of transfer are not “documents” for these purposes (s 387B(6)(a)), so those cannot be sent under this regime.

What counts as a “current address” for email delivery?

It is an email address (or other electronic number or address) the member has notified to the company in writing for that purpose. It stops being “current” if the company has reason to believe that a notice or document sent there will not reach the member (s 387A(7), s 387B(6)).

In practice, this means a company should not assume that an email address seen on an old email thread is a notified address. Ask each member to confirm an address in writing and record it in the company’s file. If emails bounce, treat the address as no longer reliable. Our guide to what to do when a shareholder meeting notice email bounces covers the evidence to preserve, and changing a company contact email explains how to test where official notices will arrive.

Which three routes does the Companies Act allow?

The Act allows direct electronic delivery to a notified address, publication on a website with the member’s written agreement, and delivery with the member’s consent under the constitution. The table compares them.

How does website publication work for a notice of meeting?

A notice of a meeting is treated as given if the company and the member have agreed in writing that notices may be accessed on a website, the agreement covers that meeting, and the notice is published legibly (s 387A(2)(a) to (c)).

The member must also be notified, in the manner agreed, of the publication, the website address and the place on the site where the notice can be found (s 387A(2)(d)). The notice must then stay accessible until the meeting concludes (s 387A(2)(e)).

The notice is treated as given at the time of the notification, not the time of the upload (s 387A(3)). A website notice must also contain whatever information the Act or the constitution requires for that type of notice (s 387A(4)).

What is different when you send financial statements electronically?

Where the Act or constitution requires a document to be sent a minimum number of days before a meeting, a website-published document counts only if two things are true. The document must be on the website, and stay accessible, from before the start of that minimum period until the meeting concludes. The notification to the member must also be given within the same minimum period (s 387B(3)).

Audited financial statements, with the auditor’s report, must reach all persons entitled to notice of general meetings at least 14 days before the AGM (s 203(1)(a)). If every such person agrees, they can be sent later than that (s 203(2)). Where the company is not required to hold an AGM because of s 175A(1)(a), the statements must go out within 5 months after the financial year end (s 203(1)(b)).

A member who has not received the statements can ask for a free copy of the last financial statements and auditor’s report (s 203(3)). A company that fails to comply with s 203(1) or (3), and every officer in default, commits an offence liable to a fine of up to S$5,000 and a default penalty (s 203(3A)). Work back from your AGM date using our AGM due date guide for 30 June year-end companies.

How do express, implied and deemed consent work under section 387C?

Section 387C allows electronic delivery, despite sections 387A and 387B, with the member’s express, implied or deemed consent in accordance with the constitution (s 387C(1)).

• Implied consent exists where the constitution provides for electronic communications, specifies how they are to be used, and states that the member agrees to receive notices and documents that way without a right to elect a physical copy (s 387C(2)).
• Deemed consent arises where the member was given written notice and an opportunity to elect, within a stated period, between electronic delivery and a physical copy, and did not make an election in time (s 387C(3)).

What safeguards apply to deemed consent?

Regulation 89C of the Companies Regulations 1987 sets them out. Before sending anything electronically to a member who is deemed to have consented, the company must have sent that member a separate written notice, on at least one occasion, stating five things:

1. the member may elect between electronic communications and a physical copy;
2. if no election is made, notices and documents will be sent electronically;
3. the means to be used: the means specified in the constitution or, if the constitution is silent, publication on the company website named in the notice;
4. the member may make a fresh election at any time; and
5. the member’s most recent election prevails over all earlier ones until a fresh election is made.

The company must also let the member make a fresh election at any time. Where it publishes a notice or document on its website under this route, it must send the member a separate notice, using the means specified in the constitution, of the publication and how to access it (regulation 89C(c)). Notices and documents relating to a take-over offer or a rights issue cannot be sent under s 387C at all (regulation 89D).

What should the company do, step by step?

1. Read the constitution. Check what it says about electronic communications, notice periods and the manner of service. If it is silent, s 177(4) points to the manner of service under the model constitution for your type of company.
2. Pick the route: notified email address, website agreement, or constitutional consent.
3. Collect written confirmation of each member’s electronic address, or send the regulation 89C notice if you are relying on deemed consent.
4. Send the notice at least 14 days before the meeting (s 177(2)), unless the constitution requires longer, and the audited financial statements at least 14 days before the AGM (s 203(1)(a)).
5. For website delivery, keep the documents online until the meeting concludes and send the separate notification.
6. File the evidence: the notified addresses, the sent emails with timestamps, any bounce messages and the website publication record.

The Act text we reviewed fixes the time of giving only for website notices (s 387A(3)). For email, check your constitution for any deemed-receipt rule, and allow a margin so the 14 days are met on any reading.

Common mistakes when emailing AGM notices

If the notice period itself is the problem, see how short notice for a general meeting works, and how members can requisition an EGM. Resolutions passed at the meeting may need lodging with ACRA; see which resolutions must be lodged. See also our free tools.

Frequently asked questions

Do I need a clause in the constitution to email AGM notices?

Not for email to a notified address, because the company may rely on s 387A(1) and s 387B(1) despite its constitution (s 387A(6), s 387B(5)). A constitutional clause is needed for the implied or deemed consent route under s 387C.

Can I send the financial statements by a link to a website?

Yes, if the member has agreed in writing to website access, the document is legible on the site and the member is notified of the address and where to find it (s 387B(2)). Where a minimum period applies before a meeting, timing rules in s 387B(3) also apply.

Is silence from a member treated as consent?

Only for deemed consent under s 387C(3), and only after a written notice gave the member an opportunity to elect within a stated period. The regulation 89C safeguards must also be met.

Can a member go back to paper?

Yes. Where deemed consent or an election applies, the member may make a fresh election at any time, and the most recent election prevails (regulation 89C(a)(iv), (v) and (b)).

Can a member send documents to the company by email?

Section 387D allows a member, officer or auditor to send a document to the company or a director electronically if they have agreed, generally or specifically, that it may be sent that way and the agreement has not been revoked.

Are take-over and rights issue documents covered?

No. They are excluded from s 387C by regulation 89D, so check the rules that apply to those documents separately.

Where can I check the rules myself?

Read sections 387A to 387D, 177 and 203 of the Companies Act 1967 and regulations 89C and 89D of the Companies Regulations 1987 on Singapore Statutes Online. ACRA publishes guidance on company filings and meetings.

Last reviewed: 28 October 2026. The Editorial Team, Raffles Corporate Services.